When you are busy and trying to organise a party, it’s easy to miss things. We have kept our party planner short and to the point, so you can be organised without having to waste a lot of time reading pages of information. So “tick and flick” as you please!
4 – 6 WEEKS BEFORE THE PARTY
- Choose a theme for the party
- Decide on a budget and the guest list
- Make a list of what you will need and if you will be making it eg food, games, decorations
- Choose a date and time and book an entertainer or venue (if required)
- Purchase theme items
2 – 3 WEEKS BEFORE THE PARTY
- Make or purchase the invitations and mail or hand them out (email if easier)
- Make and/ or buy the items previously decided on, such as decorations, games etc.
- Keep a list of RSVP’s
- Organise prizes and any equipment for other activities on the day
- Order the birthday cake or buy the requirements to make it yourself
- Book the helpers (family and/or friends) if required
1 WEEK BEFORE THE PARTY
- Determine the order of events for the party
- Confirm the entertainment and cake order (or anything else that has been booked)
- Buy and make any food or drinks that can be stored
- Organise the party bags
2 – 3 DAYS BEFORE THE PARTY
- Call or email any guests that have not replied (it may have been overlooked)
- Buy candles for the cake (and matches)
- Check the camera and/or video equipment
1 DAY BEFORE THE PARTY
- Buy the rest of the food and drinks and check you have all the prizes, activities, games, etc.
- Clean up and decorate as much of the party area as is practical
- Pick-up the cake and/ make the rest of the food that can be made in advance
THE DAY OF THE PARTY
- Blow up the balloons and put them up and don’t forget to put a few on the front gate/letterbox
- Make sure games, activities and prizes are ready
- Put candles on the cake and find the matches
- Finish all the decorations
- Get the food and drinks ready
- AND HAVE FUN!
PS. A great list to keep once you have organised the guest list :
Guest Name : RSVP (how many): Parent’s Name : Parent’s Phone Number :